Privacy Policy

Last updated: May 2020

 We take data protection very seriously and understand the importance of safeguarding the privacy and personal information of our website visitors and users. “Personal Information” is information that identifies you as an individual such as your name, email address and IP address. This policy applies where we are acting as a data controller relating to the personal data of our website users, particularly where we determine the purposes and means of the processing of that personal data. The website and URL's controlled or operated by Recruitsec which link to this policy, unless otherwise specified or our services, or otherwise provide us with information through various means the information we collect, how that information may be used, with whom it may be shared, and your choices about such uses and disclosures. We will ask you to consent to our use of cookies in accordance with the terms of this policy when you first visit this website.

How do we collect information from you?

We collect and use your personal information in accordance with our privacy policy.
The majority of the personal information you provide to us freely when you fill and submit a simple registration form to create your online account with us or when you register your CV or job cover letter to a job application. We encourage you to read this privacy policy carefully when using our website or services or transacting business with us. By using our website, you are accepting the practices described in this privacy policy. If you have any questions about our privacy practices, please refer to the end of this privacy policy for information on how to contact us.

What Personal Information do we collect? 

Personal Information we collect about you may include the following:

We may collect personal information that can identify you such as your name and email address and other appropriate information that does not identify you. When you provide personal information through our website, the information may be sent to servers located in the United Kingdom and other countries around the world.

Information you provide:

We may collect and store any personal information you enter on our website. For jobseekers, this includes identifying information, such as a profile picture, name, location & region, e-mail address, and contact telephone number. (we never ask for full residential or postal address). You may also upload your CV or create your CV with an option to publish or hide your CV from potential employers. In addition, for Recruiters, their name business name and address, contact number, email address, company website and company logo.

Information about others:

We may also collect and store personal information about other people that you provide to us. If you use our website to send others (friends, relatives, colleagues, etc.) information that may interest them through our system, we may store your personal information, and the personal information of each such recipient.

Use of Cookies and other Technologies to collect information:

We use various technologies to collect information from your computer and about your activities on our site.

Information collected automatically:

We may automatically collect information from your browser when you visit our website. This information includes your IP address, your browser type and language, access times, the content of any undeleted cookies that your browser previously accepted from us (see "Cookies" below), and the referring website address.

Cookies:

When you visit our website, we may assign your computer one or more cookies to facilitate access to our site and to personalize your online experience. Through the use of a cookie, we may also automatically collect information about your online activity on our site, such as the web pages you visit, the links you click, and the searches you conduct on our site. Most browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies. If you choose to decline cookies, please note that you may not be able to sign in or use some of the interactive features offered on our website.

Other technologies:

We may use standard Internet technology, such as web beacons and other similar technologies, to track your use of our site. We also may include web beacons in promotional e-mail messages or newsletters to determine whether messages have been opened and acted upon. The information we obtain in this manner enables us to customize the services we offer our website visitors to deliver targeted advertisements and to measure the overall effectiveness of our online advertising, content, programming, or other activities.

Information collected by third parties:

We may allow third parties, including (but not limited to) our authorized service providers, advertising companies, and ad networks, to display advertisements on our site. These companies may use tracking technologies, such as cookies, to collect information about users who view or interact with their advertisements. Our website does not provide any personal information to these third parties. This information allows them to deliver targeted advertisements and gauge their effectiveness.

How we use the information we collect:

In this section we have enumerate the overall types of personal data that we may process; in the case of personal data that we did not obtain directly from you, the source and specific types of that data.

The purposes for which we may process personal data and the legal bases of the processing. We may process data about your use of our website and services. The usage data includes your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths as well as the information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system. This usage data may be processed for the purposes of analysing the use of our website and services. The legal basis for this processing is your explicit consent or our legitimate interests, namely monitoring and improving our websites and services we offer.

We may process your account data which includes your name and email address. The source of the account data is you or your employer. The account data may be processed for the purposes of operating our website, delivering the products and services that you have requested, manage your account and provide you with customer support, perform research and analysis about your use of, or interest in our products, services, or content, or products, services or content offered by others, Communicate with you by e-mail or send newsletters about products or services that may be of interest to you either from us or other third parties, communicate with you regarding partially completed service requests, Enforce our terms and conditions, manage our business and perform functions as otherwise described to you at the time of collection, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is your explicit consent or our legitimate interests, namely the proper administration of our website and business or the performance of a contract between your and us and / or taking steps at your request to enter into such a contract.

Financial information: For Recruiters, we may use financial information or payment method to process payment on third party platform for any purchases made on our website, enrol you in the discount, rebate, and other programs in which you chosen to participate, and otherwise as needed to manage our business. Job Applicants: If your personal information is submitted through our website when applying for a position or you have registered to receive job alerts or publish your resume to be seen by potential employers,  the information will be used solely in connection with considering and acting upon your application.

We may hold your personal information until you deactivate or cancel your account, This information may be shared with our other companies for the purpose of evaluating your qualifications for the particular position or other available positions, as well as with third-party service providers retained by us to collect, maintain and analyse candidate submissions for job postings.

We may process any of your personal data identified in this policy where necessary for the establishment, exercise, or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others. We may process any of your personal data identify in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests namely the proper protection of our business against risks. In addition to the specific purposes for which we may process your personal data set out in this segment, we may also process any of your personal data where such processing is necessary for compliance with the legal obligation to which we are subject or in order to protect your vital interests or the vital interests of other natural person. Please do not supply any other person’s data to us unless we prompt you to do so.

You can choose not to provide us with certain information, but that may result in you being unable to use certain features of our website because such information may be required in order for you to register as a member of our directory service; to use our services; purchase products or services; participate in a contest, promotion, survey; ask a question; or initiate other transactions on our website. At any time, a consumer user can choose to no longer receive commercial or promotional emails or newsletters from us by accessing your user account and opting out. You also will be given the opportunity, in any commercial e-mail that we send to you, to opt out of receiving such messages in the future. It may take up to 24 hrs for us to process an opt-out request. We may send you other types of transactional and relationship e-mail communications, such as service announcements, administrative notices, and surveys, without offering you the opportunity to opt out of receiving them.

With Whom We Share Your Information

We want you to understand when and with whom we may share personal or other information we have collected about you or your activities on our website or while using our services.

Personal information  

We do not share your personal information with others except as indicated below or when we inform you and give you an opportunity to opt out of having your personal information shared. We may share personal information with:

Recruiters and other agents

In the course of our business to help you search for and get a job, Recruitsec may make Personal Information available to third parties such as recruiters and other intermediaries and agents and other business partners.

Authorized Service Providers

We may share your personal information with our authorized service providers that perform certain services on our behalf. These services may include fulfilling orders, processing credit card payments, providing customer service and marketing assistance, performing business and sales analysis, supporting our website functionality, and supporting contests, surveys and other features offered through our website or performing background checks of Professionals. These service providers may have access to personal information needed to perform their functions but are not permitted to share or use such information for any other purposes.

Governmental authorities and third parties involved in court action:

Recruitsec may share Personal Information with governmental or other public authorities (including, but not limited to, workers’ compensation boards, courts, law enforcement, tax authorities and criminal investigations agencies); and third-party civil legal process participants and their accountants, auditors, lawyers and other advisors and representatives as we believe to be necessary or appropriate: (a) to comply with applicable law, including laws outside your country of residence; (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce our terms and conditions; (e) to protect our operations or those of any of our group companies; (f) to protect our rights, privacy, safety or property, and that of our group companies, you or others; and (g) to allow us to pursue available remedies or limit our damages. In connection with a substantial corporate transaction, such as the sale of our business, a divestiture, merger, consolidation, or asset sale, or in the unlikely event of bankruptcy.

Other third parties 

Occasionally, we may share Personal Information with other third parties. We will always do this under contract and in accordance with your instructions. Any third parties to whom we may disclose personal information may have their own privacy policies which describe how they use and disclose personal information. Those policies will govern us, handling and disclosure of your personal information once we have shared it with those third parties as described in this Privacy Policy. If you want to learn more about their privacy practices, we encourage you to visit the websites of those third parties. These entities or their servers may be located either inside or outside the United Kingdom.

Aggregated and non-personal information.

We may share aggregated and non-personal information we collect under any of the above circumstances. We may also share it with third parties to develop and deliver targeted advertising on our websites and on websites of third parties. We may combine non-personal information we collect with additional non-personal information collected from other sources. We also may share aggregated information with third parties, including advisors, advertisers and investors, for the purpose of conducting general business analysis. For example, we may tell our advertisers the number of visitors to our website and the most popular features or services accessed. This information does not contain any personal information and may be used to develop website content and services that we hope you and other users will find of interest and to target content and advertising. For Professionals, we may share your business contact information with third parties, including but not limited to, business name, address, telephone number, email address and name of owner or proprietor of the business.

Third-party websites

There are a number of places on our website where you may click on a link to access other websites that do not operate under our Privacy Policy. For example, if you click on an advertisement or a search result on our website    you may be redirected to a website that we do not control. These third-party websites may independently solicit      and collect information, including personal information, from you and, in some instances, provide us with    information about your activities on those websites. We recommend that you consult the privacy statements of all third-party websites you visit by clicking on the "privacy" link typically located at the bottom of the webpage you are visiting.

How You Can Access Your Information

Your online Recruitsec account allows you to review and update your personal information online by signing into your account where you can also edit your existing CV, remove or upload a latest copy of your CV. You can also choose to have your account deactivated or deleted which you can find the tools on your dashboard of your online account. After you deactivated/deleted your account, you will not be able to sign into our website or access any of your personal information. However, you can open a new account at any time. If you deactivate your account, we may still retain certain information associated with your account for analytical purposes and record keeping integrity as well as to prevent fraud, collect any fees owed, enforce our terms and conditions, and take actions we deem necessary to protect the integrity of our website or our users, or take other actions otherwise permitted by law. In addition, if certain information has already been provided to third parties as described in this Privacy Policy, retention of that information will be subject to those third parties' policies.

Retaining and deleting personal data

This section explains our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data. Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.  We will retain your personal data as follows:

Personal data will be retained for a minimum period of following the date of collection, and for a maximum period of following the date the data was collected. In some cases, it is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will determine the period of retention based on the following criteria:

the period of retention of your collected data will be determined based on the last time you logged in to you account or in cases of no account, the maximum data retention period mentioned above. Regardless of the other provisions of this section, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.  

How We Protect Your Personal Information

Recruitsec is committed to keeping your personal data safe and secure from unauthorised access to or unauthorised alterations, disclosure, or destruction of information that we hold. We will store all your personal data on secure servers, we take appropriate security measures (including physical, electronic, and procedural measures) to help safeguard your personal information from unauthorized access and disclosure. For example, our security measures include use of industry standards such as TLS (Transport Layer Security) encryption to encrypt and secure your data. Only authorized employees are permitted to access personal information, and they may do so only for permitted business functions. We use firewalls to help prevent unauthorized persons from gaining access to your personal information. We want you to feel confident using our website to transact business. However, no system can be completely secure. Therefore, although we take steps to secure your information, we cannot guarantee the security of data sent over the internet.  You should ensure that your password is not susceptible to being guessed whether by a person or a computer program. You are responsible for keeping the password you use for accessing our website confidential and we will not ask you for your password except when you log in to our website.

An Important Note About Your CV

When you upload or create a CV, we store it in our CV and profile database in the U.K. You may control the status of your CV by setting it to visible or private. Visible CVs can be viewed by anyone with access to our CV and profile database. We cannot control the retention, use or privacy of CV that have been viewed or downloaded by others.

Private CVs will not be visible in our CV and profile database, but information we acquire about you from a public website may be visible. You may still use your private CV to apply online to a job. If you apply with a private CV, it will be transferred to the relevant employer, who may retain a copy of it.

We attempt to limit access to our CV and profile database to legitimate users but cannot guarantee that other parties will not gain access to this database. Once your CV has been disclosed, Recruitsec is not able to retrieve it from the third parties who accessed it. Therefore, you should not put sensitive information, date of birth, home address, personality profiles, or other information you would not want made public, in your CV or profile.

If your CV includes personal data of a reference, it is your responsibility to ensure that the person is aware that you have forwarded his/her details and has consented in writing for you to do so.

CV Security

Registering your CV to Recruitsec is an important part of the job-hunting process and could help you to be found for great roles. It is important that you provide enough information on your CV for recruiters to contact you. However, to ensure your online security, you should never include any of the following information in your CV:

National Insurance number,

Date of birth.

Home address

Driving license number,

Bank details,

Credit card detail,

Passwords,

In addition, your CV must not contain sensitive data relating to your (a) racial or ethnic origin (b) political beliefs (c) philosophical or religious beliefs (d) membership of a trade union or political party (e) physical or mental health or biometric details or genetic makeup (f) addictions or sexual life (g) the commission of criminal offences or proceedings and associated penalties or fines, (h) the commission of any unlawful or objectionable conduct and associated penalties, or (i) any Social Security Number or national identification number. If you do give us this information, then you agree that it is at your own risk.

Children's and Minors

Our website and services are targeted at persons over the age of 18. Recruitsec is not intended for, nor do we knowingly collect information from children under the age of 18. If we have reason to believe that we hold personal data of person under that age in our database, we will delete that personal data.

Visiting Our Website from Outside the United Kingdom

 This Privacy Policy is intended to cover collection of information on our website from residents of the United Kingdom If you are visiting our website from outside the United Kingdom, please be aware that your information may be transferred to, stored, and processed in the United Kingdom where our servers are located and our central database is operated. The data protection and other laws of the United Kingdom and other countries might not be as comprehensive as those in your country. Please be assured that we seek to take reasonable steps to ensure that your privacy is protected. By using our services, you understand that your information may be transferred to our facilities and those third parties with whom we share it as described in this Privacy Policy.

Third party websites

Our website includes hyperlinks to, and details of third-party websites. We have not control over and are not responsible for the privacy policies and practices of third parties.

No Rights of Third Parties

This Privacy Policy does not create rights enforceable by third parties or require disclosure of any personal information relating to users of the website. This Privacy Policy does not address, and we are not responsible for the privacy, information, or other practices of any third parties to which the Recruitsec website link. The inclusion of a link on the Website does not imply endorsement of the linked site or service by us.  Please note that we are not responsible for the collection, usage and disclosure policies and practices (including the data security practices) of other organizations or any other software application developer or provider, social media platform, operating system or wireless service provider, or device manufacturer, including any Personal Information you disclose to other organizations through or in connection with the Apps or our Social Media Pages. Please note that although we require customers who use our services, such as employers seeking to recruit staff, to agree to use the information made available solely for recruitment-related purposes, we do not control their use of any information that they have access to as part of receiving our services. Please be aware your current employer may be a customer of Recruitsec. Although it is a requirement of our Contract and Terms and Conditions of Recruitsec not to use Personal Information for any purpose other than to obtain a job, we cannot restrict the customers who access profiles on our database and cannot be held responsible for any contingency.

Your rights

In this section, we have summarised the rights that you have under data protection law. You may request us to provide you with any personal information that we hold about you. Provision of such information will be subject to: Supply of appropriate evidence of your identity. For this purpose, we usually accept a photocopy of your passport certified by a solicitor or post office as well as an original copy of a utility bill showing your name and address. We may withhold personal information that you request to the extent permitted by law. You may instruct us at any time to process your personal information for marketing purposes. In practice, you will usually either expressly and explicitly agree in advance to our use of your personal information for marketing purposes or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.  

Your principal rights under data protection law are:

The right to access.

The right to rectification.

The right to erasure.

The right to restrict processing.

The right to data portability.

The right to complain to a supervisory authority

The right to withdraw consent.

You have the right to confirmation as to whether we process your personal data and where we do, access to the personal data together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. the first copy will be provided free of charge, but any additional copies may be subject to a reasonable fee.

You have the right to have any inaccurate personal data about you rectified and considering the purposes of the processing, to have any incomplete personal data about you completed. In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data is no longer necessary in relation to the purposes for which they were collected or otherwise processed. You withdraw consent to consent based processing, you object to the processing under certain rules of applicable data protection law, the processing is for direct marketing purposes, and the personal data has been unlawfully processed. However, there were exclusions of the right to erasure. The general exclusions include where processing is necessary for exercising the right of freedom of expression and information for compliance with a legal obligation, or for the establishment, exercise, or defence of legal claims.

In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.

You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.

You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.

You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for the reason of public interest. To the extent that the legal basis for our processing of your personal data is: your explicit consent or that the processing is necessary for the performance of a contract to which you are party on in order to take steps at your request prior to entering into a contract. and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used, and machine-readable format. However, this right does not apply where it would adversely affect the right and freedoms of others.

If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement. To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.

You may exercise any of your rights in relation to your personal data by written notice to us in addition to the other methods specified in this section

Acting as data processor

in respect of your personal data, we act as a data controller, not as a data processor. Inasmuch as we act as a data processor rather than a data controller, this policy shall not apply. Our legal obligations as a data processor are instead set out in the contract between us and the relevant data controller.

Updating information

If the personal information that we hold about you needs to be corrected, amended, or updated, registered users can do so by login to their accounts on our website or alternatively let us know.

Changes to Privacy Policy

We review this privacy policy regularly and update it to reflect changes in our information practices. If we make any material changes, we will notify you by email (sent to the email address specified in your online account) where required, or by means of a notice on this website prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.

How to Contact Us

 This website is owned and operated by Recruitsec Ltd. We are registered in England and Wales under registration number 08716112 and our registered office is 71–75 Shelton Street Covent Garden London WC2H 5JQ. If, at any time, you have questions or concerns about this privacy policy or have an unresolved privacy or data use concern that we have not address satisfactorily, please contact us online or by writing:  Recruitsec 71-75 Shelton Street Covent Garden London WC2H 5JQ. ICO Registratin number: ZA531913

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